Privacy Policy

Privacy Policy

Privacy Policy

Handling of personal information

In accordance with the Act on the Protection of Personal Information, we will "publicly announce" the following items:

1. Purpose of use of personal information and provision to third parties
2. About "retained personal data"
3. Procedures for responding to requests for disclosure, etc.
4. About the "Inquiry Desk" for personal information

1. Purpose of use of personal information and provision to third parties (entrustment and joint use)

When we directly provide personal information written in documents or e-mails in the course of business, or when we input personal information on the website, we will clearly indicate the purpose of use each time. When we directly or indirectly obtain personal information in other ways, we will handle it within the scope necessary to achieve the purposes of use listed below. However, when we notify or publicly announce the purpose of use individually, the purpose of use will be in accordance with that purpose.

(1) Purpose of use

1. To provide product and service information and promotional materials, etc.
2. To propose and sell products and services
3. To inform and manage various events such as campaigns, seminars, and exhibitions
4. To introduce sales and service contact points
5. For planning, research and analysis in order to provide products and services
6. To provide maintenance and support
7. For communication, cooperation, negotiation, contract performance, and performance requests with customers and business partners (suppliers, contractors, etc.)
8. To manage entry and exit to our facilities, etc.
9. Any other purpose of use publicly announced or notified at the time of acquiring personal information

(2) Provision to third parties

We will not provide personal information to a third party without the prior consent of the individual, except in the following cases:

1. When disclosure or provision is required by law, etc.
2. When it is necessary for the protection of a person's life, body, or property, and it is difficult to obtain the individual's consent
3. When it is particularly necessary for the improvement of public health or the promotion of healthy child development and it is difficult to obtain the consent of the individual
4. When it is necessary to cooperate with a national government agency, local government, or a person commissioned by them to carry out duties prescribed by law, and obtaining the individual's consent is likely to impede the performance of said duties
5. (Outsourcing of Personal Information Handling) When outsourcing all or part of the handling of personal information to a subcontractor within the scope necessary to achieve the above-mentioned purposes of use.
6. (Joint Use of Personal Information) We may jointly use personal information provided to us as follows. In addition, if we jointly use personal information obtained for other purposes with a third party, we will clearly indicate the details of such joint use each time.

①Joint use with group companies

Shared use Personal information items	Name, work information (company name, department name, job title, address), telephone number, fax number, Email address, transaction history
Scope of joint use	Our affiliated companies (including overseas affiliated companies) *You can find out more about our affiliated companies on the Company Information page.
Purpose of joint use	Within the scope of the purpose of use that we have notified or publicly announced individually
Manager	Shinko Shoji Co., Ltd. President and CEO: Tatsuya Ogawa

Shared use Personal information items	Name, work information (company name, department name, job title, address), telephone number, fax number, Email address, transaction history
Scope of joint use	Suppliers and contractors (for products and services handled by our company) *You can check our suppliers and subcontractors on the product information page.
Purpose of joint use	Within the scope of the purpose of use that we have notified or publicly announced individually
Manager	Shinko Shoji Co., Ltd. President and CEO: Tatsuya Ogawa

7. When providing personal information in connection with business succession due to merger or other reasons

2. About "retained personal data"

We will manage "retained personal data" as follows:

(1) Name of the business entity handling personal information

Shinko Shoji Co., Ltd.
President and CEO: Tatsuya Ogawa

(2) Safety control measures

The Company will endeavor to keep personal information, including "retained personal data," accurate, complete, and up-to-date to the extent necessary to achieve the purposes of use specified above, and will take appropriate safety control measures to prevent unauthorized access, leakage, falsification, loss, damage, etc.

3. Procedures for responding to requests for disclosure, etc.

We will respond to requests for disclosure, modification, suspension of use, etc. of "retained personal data" from the person concerned or their agent.

(1) Items of retained personal data subject to the request for disclosure

□ Name □ Company (organization) name □ Department name □ Company (organization) address
□ Job title □ Department phone number □ Company (organization) owned mobile phone number
□ Department fax number □ Company (organization) email address □ Age □ Gender
□ Date of birth □ Home address □ Home phone number □ Personal mobile phone number
□Home fax number □Personal email address

(2) Contact point for requests for disclosure, etc.

When making a "request for disclosure, etc.",

1. Please print out the "Disclosure Request Application Form" below, fill in the necessary information, and stamp it.
2. Please enclose a document for identity verification and send it by "Registered Mail" to the address below. (Postage costs to be paid by the customer)

Art Village Osaki Central Tower 13th floor, 2-2 Osaki 1-chome, Shinagawa-ku, Tokyo 141-8540
Shinko Shoji Co., Ltd. General Affairs Department, Disclosure Request Application Reception Section

Disclosure request application form (PDF: 171K)

(3) Fees for disclosure requests and the method of collecting them

860 yen per application
Please enclose a reply envelope with 860 yen postage stamps attached to it with your application documents.

4. "Contact Information" for Inquiries Regarding Personal Information

For inquiries regarding personal information, please contact us at the address below.

End